Equipment records are kept in the KFS Capital Asset Management (CAM) module. Each capital equipment record contains the following information:
- Asset Number
- Organization Code (department) responsible for custody
- Acquisition Type Code
- Asset Status Code
- Asset Condition
- Asset Description
- Asset Type
- Vendor Name
- Manufacturer
- Model Number
- Serial Number
- Tag Number (bar-coded UConn tag)
- Last Inventory Date, Create Date, In-Service Date, and Depreciation Date
- Total Cost
- Federal Contribution
- Asset Location (campus, building, and room number)
- Organization Inventory Name (custodian of the equipment)
- Detailed payment information (for capital assets only)
- Account and Object Code
- Posting Date
- Purchase Order Number
- Payment Request eDoc or other eDoc used to create the asset record
- Depreciation Information
- Depreciation Method
- Depreciable Life
- Accumulated Depreciation
- Current Book Value
- Equipment Loan Information (if applicable)
- All Related Capital Asset Documents since the inception of KFS in July, 2012
- Other optional information which may be entered by the department:
- Warranty information
- Repair History